Cancellations Due to Weather

Weather-related cancellations are an important consideration for outdoor events in Tacoma. Event organizers must prepare for adverse weather conditions to ensure public safety and mitigate potential risks.

Weather Preparedness

  • Monitor local weather forecasts leading up to and during the event. Use reliable sources, such as the National Weather Service, to stay updated on conditions that may impact safety or logistics.

  • Develop a contingency plan for weather-related disruptions. Include options such as:

    • Rescheduling or delaying the event.

    • Moving the event to an indoor venue, if possible.

    • Canceling the event entirely if conditions pose a significant safety risk.

  • Establish a clear communication plan to notify attendees, vendors, and staff of weather-related changes. Use multiple channels, such as email, social media, and signage, to ensure timely updates.

City Policies on Weather Cancellations\

Postponed Events

If an event is rescheduled due to weather, organizers must notify Tacoma Venues & Events immediately. A revised permit may be required, depending on the new date and any changes to the event plan.

Safety-Driven Cancellations

The City reserves the right to cancel or suspend events during extreme weather conditions, such as high winds, flooding, or snowstorms, to protect public safety. Organizers will be notified by the City if such action is necessary 

Best Practices for Managing Weather-Related Cancellations

  • Communicate with vendors, performers, and participants about cancellation policies and backup plans in advance.

  • Consider securing event insurance that includes coverage for weather-related cancellations to offset financial losses.

  • Assign a dedicated team to monitor weather conditions on the day of the event and make real-time decisions regarding cancellations or adjustments.